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WHCCA Board Meeting Minutes 2/13/14 7pm

Attendance:

Attended: Lawrence McCrone, Gayle Brown Frisch, Jason Cook, Scott Johnson, Clayton Tredway, Thomas Uphill, Cathy Falanga

Absent: Katie Ford, Julie Freeman

Welcome and Introductions

7:25 pm new board member, Thomas Uphill was welcomed.

Minutes Review/Approve

January minutes were reviewed and approved w/o changes.

Treasurer’s Report

Lawrence met with David to transition treasurer’s role. Lawrence received records, software, PO Box Key etc. from David. Lawrence checked the PO Box and picked up the water bill, a new invoice from the landscaper (that we terminated) and a wage garnishment letter. Lawrence reported that we have around $3200 balance at BOA and a CD as well. Lawrence will review the old records and purge those no longer needed. He will also work w/ Scott on considering setting up payment of dues online so he doesn’t have to deposit paper checks. Lawrence drafted a response to the wage garnishment letter and Clayton will contact the Landscaper and remind them that we terminated their contract. Clayton will get a copy of the termination notice from Katie if needed.

Continuing/New Business

Landscaping

Clayton reported that he contacted 5 landscaping companies and met with 4 of them. He recommended we contract with Down to Earth Landscaping at $2,000/yr which is a savings of about $200 over the prior landscaper. The recommendation was approved.

Jason reported Katie’s research regarding the Collingwood rock. Marenakos suggested to try power washing it first. Salmon Bay Sand and Gravel has options for cleaner. If the boulder needs to be reset, Marknakos gave a ballpark of $600 -700. We could consider doing the powerwashing ourselves during spring cleanup. Scott mentioned having a gas power washer and would just need access to water from a nearby homeowner.

School Boundary

The group gave Kudos to Katie’s great postcard that arrived just in time for the 2/11 election.

JoJo is still looking into collecting addresses from dues forms to create “MailChimp” distribution list.

Sandwich Boards

Clayton picked up the sandwich boards from David. He will set out the boards for the next board meeting in March. It was also discussed that perhaps we could plan to have flyers available about the May Board meeting to hand out to people at the Easter Egg Hunt event on 4/19.

Spring/Fall Social

We decided to alternate between a Spring Social and an Autumn Social (a harvest fest). In 2014, we’ll have a Harvest Fest. Lawrence will draft an article about the Harvest Fest idea and ask the association members to contact the board if they’re interested in planning it and also if they have a cider press (Cathy has a cider press, but suggested we could have a pressing contest if there was another one at the event).

Spring Cleanup

We need to set a date for the Spring Cleanup event and assess Suzanne’s willingness to help/coordinate. Cathy will reach out to Suzanne.

Easter Egg Hunt Date

April 19th

Bios for new board members
Gayle, Clayton and Thomas should prepare a bio and send it to Janet with a photo for the next Whispers issue.

CERT Training

Gayle reported that she attended a Citizen Emergency Response Training (CERT) and found the training very helpful. For the class cost of $35 she also received a lot of good “loot” like a green hard hat, reflective vest etc. Gayle will prepare an article for the next edition of Whispers to encourage other association members to take the class. The article will mention that the first 5 people who respond will have their class fee of $35 paid for by WHCCA (as an incentive). Jason suggested a block captains meeting in the Spring and have the CERT folks do a presentation for them. The meeting could be held before a board meeting so board members could attend as well.

Neighborhood Covenants

Lawrence requested that this topic be included on the next agenda.

Next meeting

Several members might have conflicts with the March 13th meeting date. Jason will review and propose a date for the meeting. Location TBD.

The meeting was adjourned at 9pm.

Follow up items:

Lead

Follow up activity

Lawrence

Purge old Treasurer records

Clayton

Follow up w/ old landscaper and remind them we terminated their contract

Lawrence and Scott

Consider setting up payment of dues online

JoJo

Mailchimp list

Clayton

Prep and set out sandwich boards for March board meeting

Lawrence

Draft article for Whispers about Board’s Harvest Fest plans, due to Janet by early March

Lawrence

Draft article for Whispers about “tool” sharing and gardening group ideas, due to Janet by early March

Cathy

Reach out to Suzanne re: Spring Cleanup event

Gayle, Clayton, Thomas

Prepare a bio and send it to Janet with a photo for the next Whispers issue.

Jason

Propose meeting date for March meeting.

Gayle

Draft an article for Whispers about CERT and board “incentive” to take class

Jason

Include “neighborhood covenants” on next agenda

Jason/Gayle

Organize block captains meeting and CERT attendance