Mailbox Structure

Over time, mailbox structures degrade and may need repair or replacement. Residents are responsible for maintaining the structures they use in good condition.

The WHCCA does not manage these structures or directly arrange their maintenance. However, it assists neighbors by reimbursing part of the cost according to the policy outlined here. For any questions about this reimbursement, please contact the treasurer at Treasurer@whcca.org 

D.I.Y.

If you have good construction skills, here is a mailbox structure design created by one of our residents.

Contractor

Some residents sent feedback that they are intersted in improving mailbox structure but they don't know what to do. The following example from a project completed in 2024 illustrates the process for other residents to refer to for their own projects.

  1. A resident wanted to replace their mailbox with a larger, lockable one but found that the existing structure lacked sufficient space. After informal discussions with other residents, it was revealed that the structure was already damaged and might not withstand a partial extension.
  2. The resident proposed replacing the entire structure to all residents via email.
  3. All residents then gathered in person at the structure, discussed the proposal, and agreed to proceed.
  4. Two residents volunteered to act as the project co-leaders.
  5. The project leaders' research concluded that City of Bellevue permits were not required for the work, since it was limited to in-kind replacement of an existing mailbox structure. [If a mailbox structure is to be enlarged or relocated, it is recommended that the residents research City of Bellevue requirements applicable to the work.]
  6. The project leaders drafted a “request for bid” document, had it reviewed by the residents, and finalized it.
  7. The finalized document was sent to three contractors.
  8. The project leaders selected one of the returned bids, and the residents agreed with the choice.
  9. Each resident purchased a new mailbox individually and brought it to a the project leader's house.
  10. The selected contractor replaced the structure and installed the new mailboxes. The project leaders supervised the job. It took two days.
  11. The project leaders paid the cost to the contractor.
  12. Residents paid an equal share of the cost to the project leader.
  13. Another resident requested reimbersement to WHCCA treasurer on behalf of all six houlseholds.
  14. WHCCA board reviewed and approved the request, and made payout.

Below is information about the contractor and mailbox used. Please note that this is not an endorsement by WHCCA or the residents involved in this project; it is provided for your information only.